Formatting layouts

The formatting techniques are all regular PowerPoint techniques. A few particularities are highlighted.

Step 1: Layout view

  1. Click <Edit layout mode> on the ribbon
    → this is a 'toggle button' for switching between normal view and the edit layout mode


In the 'edit layout mode' you will find placeholder boxes for each item of the agenda.

They are organized into columns and rows and look like a table.

The top row is the header. Row 2 & 3 are the placeholders for the first level of your agenda. row 4&5 are the second level and 6 & 7 are the third level.


Each of the three outline levels has two rows: regular and highlighted. Formatting of the boxes will be applied to all items of the respective level.

Step 2: Move unused placeholder boxes off the layout's printed area

Move items which you do not want to use off the printed area to the right hand, for example:

  • the entire header row
  • any of the optional columns (owner, slot, span)
  • the blue or grey pointer shapes (boxes or circles )

Note: pointers ares shapes without text. They point like an arrow to the current section of a divider slide. Depening on your layout they can be circles in front of your agenda item text or a rectangle that lies under the whole row of your agenda item (like in this example here).

Step 3: Position the placeholder boxes

The placeholder boxes determine where your agenda table 's top left corner is on the actual slides, the width of the columns, the height of the rows and also the height of the space between rows:

  • Top position of the agenda table on the slide is determined by the header row on the layout (if you do not use headers, then it is the first row)
  • Row space: The distance between the header row and the first row will be applied to all other rows
  • Left position of boxes will show on the slides as in the layout
  • Size of the boxes (height and width) will show on the real slides alike


Nota bene: if your agenda runs over the botom of the page you have four options:


  1. Position the placeholders higher on the page
  2. Collapse more/all sub level items
  3. Adjust the height of the row space
  4. Adjust the height of the boxes (possibly decrease font size)

Step 4: Apply formats to the layout

Format the boxes using the regular PowerPoint techniques (e.g. fill, line and font color, font size)

Note: To apply your layout changes on the placeholders to the actual slides, you have to run <Update Divider Slides> again!

Depending on how your layout is formatted, you might want the main agenda to display items on the main agenda as highlighted or in regular format.

The checkbox allows you to either

  1. Unchecked: the format of the agenda items is regular
  2. Checked: the format of the agenda items is highlighted, like the highlight for the current chapter on the divider slides.

What is suitable depends on your respective layout. Try both options, if in doubt.